The Copy, Paste, and Cut commands are vital tools in every computer. You can use these commands on any computer including both Windows and macOS, however, their keyboard shortcuts may vary between both operating systems.
The Cut command makes it very easy and swift to move things around, while the Copy and Paste commands are extremely efficient in reducing the overall time you need to create materials.
This applies to both image and text materials which makes your workflow smoother and prevents you from having to rewrite your paragraphs all over again or add the same image more than once because you made a mistake in the content arrangement.
This article teaches you the best tips for using your computer’s clipboard commands.
Keyboard shortcuts are very helpful for those who feel too lazy to lift their hands from the keyboard while working on their computer.
The Copy, Paste, and Cut commands are universally used on most programs and apps on Windows. You can also customize and adjust how you use the Command Prompt to work smoothly while using the keyboard shortcuts.
The most familiarized keyboard shortcut, especially for Windows, is the Ctrl + C which lets you copy your text or images to the clipboard.
You’ll notice that all Windows commands use the Ctrl key as well. That said, pressing Ctrl + X cuts your data, a shortcut for the Cut command, and you can use the Paste command to move your data by pressing Ctrl + V.
Another helpful trick you need to learn about the Paste command is that this shortcut pastes your text in the same font and style it was originally in.
This is called formatting; you can paste your text without formatting by pressing Ctrl + Shift + V so that your text can be pasted in the same format as the data or text around it.
The Right-Click Menu
Some people prefer to use their computer cursor rather than the keyboard to copy or move their data.
Instead of using keyboard shortcuts to move your selected data, you can simply right-click it or press-and-hold on it to access a contextual menu that contains all of the clipboard commands.
When you open the menu, click Copy or Cut then navigate to where you want to place the data and right-click or press-and-hold to open the contextual menu again.
Simply click paste and your selected data will be moved wherever you want. Even if you use a different clipboard app that has a different menu, the Cut and Copy commands should always be there.
Some apps may even give you various Paste options depending on your formatting preferences. Most of the time you would get three formatting options for the Paste tool in the menu.
Dragging and Dropping in Windows
There’s a very cool feature available on Windows that lets you drag and drop selected data to move them wherever you want.
It’s exactly the same process as copying or cutting and pasting them except it’s much faster, easier, and only requires one long click on the mouse or cursor.
All you have to do is click or tap a selected text or data file, then hold and grab the selection from one place to another. The selected data is moved once you lift your finger off the cursor or screen.
Instead of moving the data or cutting it from one place to another, you can also Copy and Paste it using the drag and hold the tool.
While dragging the text or before grabbing it, try pressing the Ctrl key to duplicate the data and paste it in another place. As you do that, a plus sign will show up next to your cursor to indicate that you are copying or duplicating the selection.
Using a Software or App’s Edit Menu
Some people opt for different clipboard tools or apps that provide more enhanced editing commands. If you’re using a different app or a Clipboard manager software, you may not always understand where to find the basic Copy, Cut, and Paste commands. If that’s the case, you can easily find these commands in the app’s Edit menu.
It’s the same case with the Notepad app. If you can’t find the Edit menu, you will be able to reveal the Copy, Paste, and Cut tools by pressing the keys Alt + E on your keyboard.
Using an App’s Home Tab
You may not be very familiarized with the home tab of a new app or software you’re using to substitute your basic clipboard.
Many Windows apps now have adopted the ribbon as the main editing and navigation tool. However, it’s very easy to spot the Copy, Cut, and Paste options as soon as you access the app’s home tab.
You can even see and access other extra tools that can do the same job as the basic editing and clipboard tools. If you use Word, you’ll notice that the menu contains different options. You’ll also be able to Paste without formatting.
Using the Clipboard to Paste
First, you need to learn that the Clipboard is the temporary storage place where the computer stores all the data you recently copied or cut until it’s overwritten by other data.
When you copy a selection or cut it, the data is transferred or duplicated into the Clipboard storage.
This feature is enhanced in Windows 10 allowing you to access the actual Clipboard space to paste older data or items that you previously copied or cut.
To do that on Windows 10, press Windows + V. This method can also be used on other devices and computers if you sync the Windows 10 Clipboard with them.
It’s essential for any computer user to learn all about the Copy, Cut, and Paste commands. They help you increase the efficiency of your work and reduce the time you spend creating or developing materials.
These commands are accessible through many different ways such as right-clicking the selected data, pressing either one of the Ctrl command shortcuts, or dragging and dropping the data to move it around.
Many Clipboards manager tools and software can help you simplify the steps even further and access more options similar to the Copy, Cut, and Paste commands.